Wedding Floor Plans

A professional entertainer should always be consulted when creating the floor plan for your wedding.
Whilst some may question “Isn’t that the wedding co-ordinators responsibility?”, we would be inclined to disagree.

DJs & entertainment companies know more about entertainment floor plans than you may think. We have seen some exceptional floor plans that have created memorable and fun nights, and then we have seen some terrible floor plans, suited to what is simply ‘easiest’ to setup.

Some venues do an excellent job at creating a floor plan, and some need work. It is always best to liaise with your wedding co-ordinator when creating a floor plan, so that it not only best suits the venue layout, but is also practical to your needs.

You have booked with Oppy Entertainment, because we have the experience and knowledge behind us. I have personally be involved in almost 1000 weddings. Not many people in the entire country can make a claim like that. I also didn’t always run an entertainment company, in-fact, my background was as a wedding co-ordinator for major 5 star hotels & resorts. I have seen all types of weddings… some great, and some not so great.

I have put together a list of good and bad floor plans, and explain each one in detail. I hope that this will help you when planning the best floor plan for your big day.

Floor Plan 1 – BAD

Floorplan1

We see this style of floor plan all the time, designed by a lot of wedding planners or function managers.

What we see with a floor plan such as this, is that the DJ setup was very much an afterthought of where it should go. The orange squares next to the DJ table denote the DJs speakers, and as you can see, they don’t really address the dance floor.

This type of setup will become a problem when making announcements, as the P.A isn’t in front of most of your guests, which means for tables 5&6 to hear, it means that table 1 will almost be blasted away, and because the bridal table is mostly behind the speakers, it means they won’t hear much of anything at all.

What this floor plan is doing is addressing one area, not the bridal table, or most of the other tables in the room.

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Floor Plan 2 – BAD

Floorplan2

Occasionally we see a floor plan like, or similar to this. Any floor plans that have tables setup in-between the DJ and dance floor, is going to cause problems throughout the night.
The attack of the music & lighting won’t really be hitting the dance floor, but rather those on tables 5&6, and the people on the bridal table and table 7 won’t hear announcements very well, as the speakers will be facing the wrong direction.
As a general rule, we find that the further the speakers are from the dance floor, the less likely people are to dance. Always have your DJ & speakers setup right in front of the dance floor.

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Floor Plan 3 – BETTER, BUT MORE WORK TO BE DONE

Floorplan3

The floor plans are getting better, but are not quite there yet!
In this floor plan, the sound & lighting is finally addressing the dance floor, however it’s also hitting the bar (which makes it harder to order drinks later on in the night).
As the speakers are addressing just the dance floor area, anyone to the right of the DJ (which is everyone) won’t be able to hear any announcements, or even the dinner music throughout the evening.

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Floor Plan 4 – EVEN BETTER, SOMETIMES ACCEPTABLE, BUT NOT THE BEST!

Floorplan4

This floor plan is getting even better, however we still have room for improvement.

This isn’t always a bad floor plan, except for when you are working with very long rooms… then it isn’t the best plan.

Once again, anyone seated to the left or right of the DJ (tables 3 & 6) will have a hard time hearing announcements throughout the evening.

The other main problem is that the DJs sound will be attacking the bridal table, however most likely there will be nobody even sitting at the head table when it comes time for dancing!

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Floor Plan 5 – THE IDEAL FLOORPLAN

Floorplan5

This is by far, our favourite, and most ideal floor plan for a successful night.

What is laid out here, is that nobody is too close to the DJ (so nobody is being blown away by the dinner or later dancing music).

The bar is near the dance floor, which means that all the action is happening near the dance floor area when it matters, which is conducive in encouraging more people dancing.

The music isn’t blasting the bar, so people will still be able to order drinks (and be heard!), without annoying the bar staff.

The DJ setup & P.A is addressing the entire room, which means that everyone will be able to hear music & announcements evenly throughout the room, all throughout the night.

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Quick Tips
• The DJ must be setup right next to the dance floor area. Speakers will be setup to the left & right of the DJ table, so ensuring that table is located as close to the dance floor as possible, will make it a good night for everyone!

• The DJ will bring lights on a stand. This means that the DJ requires an area (preferably behind the DJ) to setup these lights. The lighting stand must be away from a thoroughfare, to avoid any guests tripping, or accidentally knocking over the lighting stand.

• Never sit Grandma or Grandpa, or other elderly guests right near the DJ. Whilst we keep the music to a comfortable level (especially over dinner), chances are we will be asked to turn it down within the first 10 minutes of them sitting down. Sit your elderly guests as far from the DJ as possible.

• Whilst most venues provide as standard, please ensure your venue has a covered & skirted 6ft tressle table arranged for us (tables must be 6ft due to our equipment requirements), as well as a chair for the DJ for early on in the night (If you have chair covers booked, please consider this chair in your cover numbers).

• Whilst we bring extension cables for power, running a cable right across the main thoroughfare of the room is not ideal, so please ensure the DJs location has easy access to standard power points (and that they are not going to be taken up by theme lighting in the room).

• Please reserve an area of approximately 3.75m x 3.75m for the DJ to setup their equipment, speakers & lighting. Please find a copy of a typical setup on the FAQ page.

• Most wedding receptions run from around 6pm until 11.30pm. Always leaving your dancing until the end of the night. Don’t have your main meals, then invite people up to dance, then have them sit down for dessert. This will make it harder to get people up a second time. Always have mains, cake cut, then dessert before any dancing begins.

• A good time to start the dancing at a reception that commenced at 6pm, is generally no earlier than 9.30pm. By that time guests have eaten, speeches have been delivered, and guests have enough ‘Dutch courage’ to head on out to the dance floor. Dancing too early, only causes the dance floor to die early, and wears your guests out too soon.